Telephone Service

• All Providers must have telephone service, anyone that does not have telephone service, must have a contact number.

• Failure to report a disconnected telephone will immediately result in an inactive status (See MEMO dated 7/11/2011).

• If you do not have LOS (Local Option Service) a calling card is needed.

• When CAN makes a call to the Provider, they have 3 hours to return our call or they will become INACTIVE until we receive a phone call back. (CAN NOT CLAIM MEALS, see MEMO dated 7/11/2011).

Determination of Serious Deficient Providers

When violations of Program rules and regulations or evidences, suspected or reported as specifically stated above, Serious Deficiency Process and Termination Process actions will be initiated IMMEDIATELY

• Submission of false information on any program form

• Submission of false claims for reimbursement

• Simultaneous participation under more than one Sponsor

• Provider employed other than CACFP without prior State approval

• An imminent threat to the health or safety of children in care or to the public

• A determination that the Provider has been convicted during the last seven (7) years of any activity that indicated a lack of business integrity

• Any other circumstances related to the non-performance under the Sponsor-Provider Agreement, as specified by the Sponsoring Organization or the State Agency

Participation

You are NOT PARTICIPATING

• When you are not home and someone other than you is serving the meal

• When you claim your resident child(ren) and there is not at least one(1) non-resident child(ren) present

• You are sick/Ill

• You get fast food (McDonald’s) and serve it as your meal

• You serve your meal early and not at your scheduled meal time

• You are on Vacation, Etc.

Program Forms

• Providers must comply with a USDA regulation which went into effect on 9/1/2009. You must maintain program records for three (3) years after the date of Submission. (see MEMO dated 8/26/2009).

• Program records include meals, daily meal count and attendance report forms, for each month you participated, and each child’s enrollment form

• When you are monitored, all menus and daily meal count records, for the month, must be given to the monitor for review. These records/forms must be kept in the kitchen or the dining room area. (They must be accessible).

• The daily meal count and attendance report form must be signed and dated om the last day of the month, after the last meal is served

  • NOTE- If the form is signed in advance, CAN will not accept the menus or the daily attendance form. You will loose that month’s reimbursement

• Menu records must be made available to CAN by the 3rd working day of the following month. Failure to do so may result in the loss of payment for that Month

Enrollment Forms

• Any updated on Enrollment Forms require a new Enrollment Form

  • (Such as address change, parent’s employment, phone number, etc)

• All Enrollment Forms are due in our office within three (3) working days after the parent has signed

• Enrollment Forms must be written in ink ONLY. DO NOT use pencil

• Do NOT use “Liquid Paper” or “Correction Tape” on Enrollment Forms, if you make a mistake, just put a line through it, initial and date

Meal Times

• The last meal or snack of the day claimed for a child, must be served at least 30 minutes prior to the time the child leaves

• You must begin serving your meal 15 minutes before the scheduled meal time (Use this time to start serving food on the plate, cool hot foods for small children, wash hands, or say blessing)

• You can NOT use this 15 minutes to run errands (go to the store) or take care of personal business

School Aged Children

• Breakfast cannot be approved unless the child has 30 minutes to eat the meal before leaving for school

• If all of your enrolled children are in school, (eating lunch at school) you must call in to CAN and inform us whenever you ARE SERVING LUNCH

Pets

When you are monitored by CAN or the State Department, all pets must be removed from the monitoring areas. Your pets must be take to another closed room or put outside

Errands

Providers may take the children to run an errand. You must call to notify CAN, before you leave and when you return. You can NOT run errands during your scheduled meal times

NOTE- Remember when you run errands with the children, you are at risk for accidents, running late with a meal, or fail a monitoring visit

Pregnancy

• An expecting Provider must inform CAN within 3 to 6 weeks before her due date

• After delivery, she must inform us when she becomes ACTIVE

Field Trip

No field trips are allowed. You may take your children for a fun day, but at your own risk!! Remember to call in and report that you are not participating on that day

Fundraising

No one will be forced to do any fundraising for CHILDREN AND NUTRITION, INC.

MEAT

Correct Incorrect

Beef Meatballs Meatballs

Beef Steak Steak

Beef Roast Roast

Beef Meatloaf Meatloaf

All Beef Weiner Weiners

Beef Corn Dogs Corn Dogs

Beef Meat Sauce Meat Sauce

Pork Steak Pork

Pork Roast Roast

Turkey Wieners Weiners

Remember to name the meat, cereal, juice, crackers, etc. served

For extra technical assistance (TA), refer back to the Reimbursable Manual.

Technical Assistance